PlaybookPrompts

Prep for a meeting along three axes

Productivity & Planning meetingspreparation

Most meeting prep is 'review notes from last meeting.' This prompt forces prep along three distinct axes: what they want, what we want, what could go sideways.

Prompt 
Prep me for this meeting.

Meeting: {{MEETING_TOPIC}}
Who's there: {{ATTENDEES}}
What we know about their priorities: {{THEIR_CONTEXT}}
Our priorities: {{OUR_CONTEXT}}
Last meeting summary: {{LAST_MEETING}}

Produce three sections:
1. THEIR AGENDA: what they likely want to walk out with. The 3 questions they're most likely to ask.
2. OUR AGENDA: our must-cover, nice-to-cover, do-not-cover items. The decision we want to leave with.
3. RISK MAP: 3 ways this meeting could go sideways. For each, the early signal and our recovery move.

End with a 5-line opening I can use to set the agenda.
Variables to fill in
  • {{MEETING_TOPIC}}
  • {{ATTENDEES}}
  • {{THEIR_CONTEXT}}
  • {{OUR_CONTEXT}}
  • {{LAST_MEETING}}

How to use this prompt

  1. Copy the prompt above (Copy button on the top-right).
  2. Replace each {{VAR}} with your own value. Variables: {{MEETING_TOPIC}}{{ATTENDEES}}{{THEIR_CONTEXT}}{{OUR_CONTEXT}}{{LAST_MEETING}}.
  3. Paste it into one of the recommended tools below.
  4. Iterate: tighten constraints in the prompt if the output is generic.

Why this prompt is structured this way

The prompt is split into explicit steps because LLMs do better when the path is named, not implied. Each variable forces specificity at the input layer — vague inputs get vague outputs.

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Pair this prompt with a tool

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Grammarly

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Notion AI

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Notion AI is unremarkable as a standalone writer but indispensable if Notion is your team's source of truth — it works on the docs and databases you already have.

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